Office 365 Extended to Meet Legal Requirements

— August 18, 2014

Addressing the unique requirements of legal professionals, Microsoft Corp. has launched a preview version of Matter Center for Office 365 at the International Legal Technology Association (ILTA) annual conference in Nashville, Tenn.

Matter Center provides legal professionals and IT with an intuitive document management and collaboration solution that enables users to easily find, organize and collaborate on files without leaving the familiar Microsoft productivity tools they use the most.

"Microsoft has built a security-enhanced, cloud-based document management application that allows our professionals to quickly locate and collaborate on documents with our counsel from virtually anywhere," said John Frank, vice president and deputy general counsel at Microsoft. "We've decided to make this solution more broadly available at the request of our outside counsel, who want to utilize it in their own environments."

Legal Benefits
Matter Center provides legal professionals with security-enhanced access to information they need—virtually anywhere, anytime and from any device. Features include the following:

Data in the cloud: The solution works with OneDrive for Business, providing 1 TB of individual storage and a personal briefcase—which automatically synchronizes documents so users can access them online and offline from virtually any device.

Better collaboration: Share files with others, both within and outside the firm. Work simultaneously on documents with other attorneys, and easily track changes with automatic version control.

Matter and document search: Search and find matters and related documents directly within Outlook or Word. Track or pin frequently used or recent matters and documents.

Integrated and automated document management: Drag, drop and save emails and attachments from Outlook into the right matter. Tagging and sharing each document separately is no longer necessary, as the matter documents are automatically saved with the right metadata, permissions and version control.

Security-enhanced access and permission controls: Users can be granted or excluded access to a matter. All subsequent documents associated with the matter will inherit the same permissions, thereby reducing the worry about ethical walls and data leakage.

Reduce overhead and maximize time with clients: Matter Center helps users to reduce the amount of administrative resources needed to support a document management system, enabling them to spend more time working with clients.

Maximizing ROI for IT
The solution enables IT to maximize the return on investment (ROI) on existing infrastructure with enterprise-grade security, management and administrative controls.

Deployment options: The solution can be deployed in the cloud, in a hybrid scenario, or as part of an on-premises SharePoint environment based upon a firm's needs and existing infrastructure.

Maximize ROI on existing IT investments: Adding Matter Center to existing on-premises solutions such as SharePoint and Exchange will help users realize greater value from a unified productivity platform.

Administrative controls: The tool includes enterprise-grade security, management and administrative controls, and is compliant with multiple industry standards. Permission control and taxonomy are centrally managed and applied automatically; legal professionals don't need to manage with the back-end settings.

Always up to date: By deploying in the cloud, users can reduce the cost and time of upgrades and migrations as Office 365 is always up to date. No patches or software upgrades are necessary, and Microsoft frequently adds new value and capabilities.

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