Egnyte, a provider of enterprise file sharing and synchronization, is offering its Mobile Data Management Suite to give enterprises comprehensive control over corporate data through a variety of device and file management strategies.
This new offering enables management of the full range of end user devices in the workplace while allowing IT departments to efficiently and seamlessly maintain complete control over corporate data.
Employees are increasingly integrating their own laptops, smartphones and tablets into work routines to share, edit and review documents both in and out of the office. A recent Gartner report states that by 2017, half of employers will require employees to supply their own device for work purposes. Additionally, industry analyst firm Ovum Research found that over 57.1% of all full-time employees use a personal device to access corporate data.
This increased use has led to a corresponding increase in worker productivity. But this Bring Your Own Device (BYOD) trend has also raised security concerns with respect to controlling where corporate data resides and who has access to it – the same Ovum report found that almost 80% of BYOD activity is still going unmanaged in the workplace.
In addition, significant sensitive corporate data resides on employee laptops, which be costly when an unencrypted laptop is misplaced or stolen. A Ponemon Institute Study reports that 70% of the more than 86,000 laptops lost in 2011 were not encrypted, and that the average cost of each unencrypted lost laptop to an organization was $56,165. Costs associated with a data breach represent 80% of the total cost of a lost laptop, compared to 2% for replacing just the computer. Encryption can reduce the cost of a lost laptop by more than $20,000, on average.
New Management Features
The Egnyte Mobile Data Management Suite has a Device Control Panel to provide an integrated, central view of all end user devices connected to a company’s account. Administrators can view information about the user, device type, last time of access etc. and can take corrective actions such as disconnecting or wiping a device from the control panel in the event the device is compromised. Users can view their own devices, allowing for self-service when needed.
Local file encryption on smartphones and tablets prevents data from being accessed directly from the mobile file system, by limiting access to authorized users using the Egnyte application.
A two-step login verification enforces a second factor for login in addition to username/password verification. The second factor can be sent in the form of a phone call, passcode sent via text message or push notification to a smartphone. This two-step login can be enforced whether the user is logging in from a laptop, smartphone or tablet.
Remote wipe of files from the device control panel enables the initiation and verification of a remote wipe of all Egnyte file contents in cases where a device is lost or stolen. In addition, certificate-based device trust allows only laptops, phones and tablets with a valid security certificate to access the company’s file sharing service, preventing access from unauthorized devices.
"The Advanced Mobile Security Mobile Wipe Feature takes the risk out of BYOD and makes it easy for us to keep track of where our sensitive files are and who is viewing them,” said Orlando Castillo, Bulova Corporation. “Our employees are productive and get to use the devices they prefer while we can control our data instead of the entire device. Management is happy because we have a way to ensure that we can keep company data secure.”